Tuesday, April 30, 2013

Gutters

Rain gutters interact with a building in a number of ways, all of which can solve or create problems on their own. So, it can be a matter of balancing the benefits and downsides before opting for or against gutters and downspouts. The primary purpose of rain gutters is to move water away from the building’s foundation. When the building is situated on level or downwardly sloping land, proper drainage may occur naturally, without requiring gutters to act as conduits. Because the municipal building was designed not to have gutters and the topography is naturally well drained, gutters were not used. The landscaping around the foundation is designed to assist with water issues. Gutters added to the building will over concentrate the storm runoff and create problems with erosion and water quality.
The bricks used on the building were not the original selection and the porous nature of the material may impact the gutter discussion. However, there has been no determination on the impact of gutters on the brick and any action should first have an engineer determination completed. Gutters would require the addition of an underground storm system of drainage ditches with a detention basin.
Ice buildup on the eaves is another problem that gutters will exaggerate. The transition of snow melt coming off the roof is abrupt as the ice falls on to the gutter and splatters breaking into smaller drops.  Smaller drops are more likely to freeze and the ice is spread out more from the splashing snow melt.  Worse, the mounting of gutters positions the accumulated layers of ice underneath the first row of slate. The large amounts of snow and ice have a tendency to tear the gutters off of the building.

Monday, April 29, 2013

Finding Vision

Stephen Covey points out that people often focus on the near term issues and fail to invest in the future, only to pay a higher price later for not having dealt with more significant, but longer term issues until they become crises.

Wednesday, April 24, 2013

Competition and Equity

Tax increment financing (TIF) is the most widely used local government program for financing economic development in the United States. TIF is used in almost every state and has been implemented in virtually every kind of city—central business districts, urban industrial neighborhoods, small towns, suburbs, and even farmlands on the urban fringe. TIF is the only real economic development tool that cities can pull out of their toolbox.
Tax Increment Finance policies are generally development focused. When using TIF, cities are required to consider the development needs within the identified area and determine the potential need for change based on assessed value, job creation and public improvements. While most TIF districts (TID) succeed in creating a “solid and robust” revenue base of new assessed value which is normally the primary policy goal, it can be debated as to whether that economic growth creates benefits across the entire city. The policy rarely analyzes potential equity impacts across the whole city because scoping the impacts creates so many variables that projects become worthless.

The State of Wisconsin and the City of Lake Mills consider the creation of new tax base as the only option for generating additional tax revenues and TIF as the only City tool for generating new tax base. The analysis of the revenue generated by new development is easy and very accurate. Consistent with most cities in the United States, we use TIF to stimulate new private construction by installing new public infrastructure. The required project plans provide detailed analysis of both the new revenues generated and the cost of public infrastructure. 

TIF projects usually involve large-scale investments in public infrastructure to create the physical foundation for the long-term development of relatively sizeable areas. A Project Plan is primarily written to provide new public infrastructure investment which is not easily financed out of the city’s existing local tax base, especially because of the legal limits on raising taxes. TIF works well because cities are largely dependent on their own resources to finance the public infrastructure. The city’s ability to increase revenues by raising taxes is constrained by local politics, competition with other cities and towns, and state constraints on the city’s ability to increase property taxes. The city’s primary fiscal goal is to increase the value of taxable properties which results in increased net new construction revenues. This process is sometimes referred to as fiscalization. As already stated, TIF is an ideal tool for creating a “solid and robust” revenue base of new assessed value.

This fiscalization is evidenced, and underscored, by TIF’s increasing use for vacant or undeveloped land on the urban fringe and for commercial projects. Truly blighted areas are less likely to attract new investment, even with substantial public-supported and infrastructure investments; because of the enormous costs of brownfields, lack of adequate traffic counts and deteriorated structures. Vacant land in less developed areas of the city or on the urban periphery is more likely to yield a significant increase in assessed value and, thus, in tax revenue growth. Commercial projects are attractive because commercial land is typically assessed at a higher percentage of value than industrial.

The public-private relationships encouraged by TIF and the public funds used to recruit or retain private investment continues to be a source of political conflict and adds to the debate about city policy direction. The state constitutional public purpose requirements are a reminder of the longstanding concern about the potential for public sector corruption. 

City policy has to consider the equity of public intervention into private competition when the City is providing direct aid to a private enterprise and balance that with the goal of achieving economic well-being for its citizens. TIF is simultaneously popular and controversial because of its central role in enabling the City to work closely with private businesses in promoting development that has the potential to impact competition and the well-being of citizens.

When TIF projects include commercial uses that might impact nearby competition, the classical assumption is that market economies work on forces, such as supply and demand, where the best determinants of what is right for the citizens’ well-being is determined by private competition. Lake Mills would be classified as having a mixed economy. Mixed economies allow market forces to drive most of their activities, typically engaging in government intervention only to the extent that it is needed to provide stability. Although the market economy is clearly the system of choice here, there is significant debate regarding the amount of government intervention considered optimal for efficient economic operations. The city has used TIF to intervene for the public purpose of creating jobs, increasing tax base and providing needed public infrastructure.

Cities’ policies are used to create competitive markets where more than one producer competes with others to satisfy the wants and needs of a large number of consumers. In a competitive market no single producer, or group of producers, and no single consumer, or group of consumers, can dictate how the market operates. Nor can they individually determine the price of goods and services, and how much will be exchanged. The Federal government has historically considered it in the public interest to encourage competition and discourage monopolies.

Competitive markets theoretically form when the possibility of profits provides an incentive for firms to enter the market. The markets will form because entrepreneurs are willing to take risks associated with producing and supplying goods. This is because consumers would be prepared to pay for the good, and producers can charge consumers at the point of consumption, from which they can earn revenue and make a profit.

Tax increment programs can have the potential of distorting the tax system, and it could be argued that whoever is given a break is benefiting at the expense of their competition. This could distort the basic economics of businesses and costs the city revenue needed for services essential to economic activity. The city could possibly be served better by targeting the incentives to achieve particular results, such as, traffic flows or leeds building projects.

However, the Lake Mills proposed policies on TID incentives in the Gundlach Development Agreement are designed not to be giveaways, but instead are a method to level the competitive playing field. We took the position that when a company decides to locate in Lake Mills it has certain disadvantages, not the least of which are the required city regulations that add substantial costs to a project that existing businesses are grandfathered under, such as, landscaping, traffic islands, driveway separation, stormwater quality and quantity management, traffic lanes, water and sanitary sewer line extensions, traffic light modifications and electric system upgrades. These regulations have added hundreds of thousands of dollars to the cost of opening a business in the city and the TID was the City’s method of reducing the impact of these regulations.

The City has remained extremely conservative by determining to use tax increment financing only in cases where the City has the financial capacity to provide the needed public assistance, are when the Council deems it fiscally prudent to provide such assistance and the developer can clearly demonstrate that the development will be able to meet its financial and public purpose commitments.

With the recent adoption of the Project Plan, the City Council is enabled to make TIF-eligible expenditures for development within TID#4, as well as out of District expenditures if they are related to the District. Financing for the proposed project will be done through bond issuance as reimbursement to the developer for certain identified project costs. The City will use the authority of a Tax Incremental District to finance the public improvements. The City anticipates financing the entire cost of the public improvements included within Table I assuming the developer is able to achieve the development benchmarks contained within the approved term sheet between the City and developer. With the proposed financing contained within the Project Plan, the developer will finance the improvement costs upfront and will be reimbursed after a City bond issuance based on final construction.

The TID#4 area clearly has the potential for stagnant or improper use because of defective or inadequate layouts of streets, faulty layouts of lots in relation to size, shape, accessibility or usefulness, or for other causes and also should be re-planned with assembly of land for development in the interest of the general welfare because of widely scattered ownership, tax delinquency or other reasons.

The Economic Feasibility Study provides a summary of project costs, proposed debt service schedule, and projected tax increment revenues on an annual basis during the duration of the District. Current projections indicate that all project costs of the district should be financed by tax increment revenue within the twenty-seven year statutorily-required retirement period.

The Project Plan can be utilized to direct and manage growth in a neighborhood in consideration of both a neighborhood-specific and citywide policy framework. The Council may want to add requirements to the development in exchange for TID incentives, such as, requiring a LEED design of the buildings.

Cities like to use experts to tell them what economic impact a new project will generate, or how the cost and benefits should be measured, or how many TIF dollars will be generated. Decision-makers want a clear answer to point to, and the experts projection becomes its own living creature. The fundamental problem remains the same. Eventually an unexplained and unexplored uncertainty that is buried in the assumptions and methods behind the projection changes the number. Some seemingly innocuous assumption will change and the actual impact of the project will change dramatically. Councils and their staffs appear to have as their only choice to run with the experts projection and deal with the inevitable down the road.

Instead of accepting the projection, it is preferable to demand to know the plausible range of jobs, tax dollars, economic impact, etc., given what we know. Or ask for a range of scenarios — what happens to the projection if the building doesn’t fill up as fast as they project, or the average payroll turns out to be less, or the cost of steel spikes in the middle of construction. Will the city remain fiscally sound?

Thursday, April 18, 2013

Experience

I have worked as a heavy equipment operator running track hoes, wheeled hoes, graders, bulldozers, compactors, rollers and wheeled loaders; I have been a trench bottom man, pipefitter, foreman, competent person, safety officer and construction tech. I’ve assisted in the design and construction of hundreds of construction jobs that have dealt with storm water issues. All this experience means nothing because I’m appointed and not elected.

Tuesday, April 16, 2013

Budget Category 5

AGENCY: General Government

DEPARTMENT: Financial Administration

SUBAGENCY: Assessor

DEPARTMENT HEAD: Jim Heilman, Treasurer – Finance Director

FISCAL YEAR: January 1, 2013 – December 31, 2013

PURPOSE: The City’s goal is to maintain equitable market value assessments and to serve as an informational resource to the community while being timely and cost effective, continually analyzing market trends, maintaining accurate records and providing easily accessible information to the community, other City departments and the Council.

RESPONSIBILITIES: The City Assessor’s Office budget provides for assessment methods in accordance with the Wisconsin Property Assessment Manual, Wisconsin State Statutes Chapter 70, and professionally accepted appraisal practices; review personal property (new and existing accounts); inventory and onsite inspection of new and remodeled properties; review building permits to determine if they affect a property’s value, inspect and value all appropriate permits; handle requests for review from property owners with questions and/or valuation concerns; conduct ratio studies, monitor assessments and adjust values as necessary; submit timely and accurate reports as required by the Department of Revenue; continue with data conversion issues, accurately update and maintain Market; and complete assessment roll in a timely manner to hold the first meeting of the board of review prior to August 15th.

STAFF: The City uses a qualified contractor for the provision of Property Assessment services.
 

Monday, April 15, 2013

Establish Significance

The past is everything that has ever happened. The past is recorded as history, but there is too much history to remember it all. Historical significance would of structures would be defined as structures that are associated with events that resulted in great change over long periods of time for large numbers of people. Significance can depend upon one’s perspective and purpose. A historical structure can acquire significance if it reveals larger trends and stories about something important for us today. While perspective is important, saying “It is significant because it is in the history book” and “It is significant because I am interested in it” are inadequate explanations of historical significance.

The outfall at the Legion has seen the dam moved, buildings built over the creek, pipes installed, roadways modified, mill razed and concrete poured into the channel. The outfall has changed so much that there is no historical significance if there ever was any significance. Removing the dam and all the buildings from the creek floodway would do more to restore historical significance.

Friday, April 12, 2013

Fix It

INTRODUCTION

The purpose of this motion is to have the Council consider awarding a contract for wastewater treatment plant improvement work. The Work includes miscellaneous improvements and repairs to facilities and equipment at the wastewater treatment plant.

The City of Lake Mills received sealed bids for the 2013 Wastewater Treatment Plant Improvement Project, WWTP contract 1-2013 at 1 p.m., local time, March 28, 2013 at City Hall.

The bids were opened and August Winters and Sons, Inc, 2323 North Roemer Road, Appleton, WI 54911 was the low bidder with a bid of $815,000.00. The low bidder provided a 10% bond as required.

BACKGROUND

City staff reviewed the maintenance issues at the plant and prepared a maintenance plan for the wastewater treatment plant, realizing the need to focus on replacement of aging equipment and improving inefficient wastewater treatment processes at the wastewater treatment plant.

Due to the age of the major mechanical equipment at the wastewater treatment plant, the City needs to complete maintenance rehabilitation of the roof; leaking tank; remove wall panels and paint the walls in the gravity belt thickener room; replace the polymer feed system; rebuild the gravity belt thickener; provide a fume hood over the lab oven; rebuild the influent wastewater screen and wash press; provide additional phosphorus removal chemical piping from the chemical feed room to the oxidation ditches; rebuild existing oxidation ditch aerator drives and replace impellers; repair the oxidation ditch influent splitter box, rebuild existing clarifier drives and paint clarifier mechanisms; refinish the fiberglass final clarifier domes; provide high level float alarms in sludge storage tank no. 1 through 4 and install check valve in piping near sludge storage tank no. 5.

The contract ultimately added concrete joint repairs to the oxidation ditches and removal of a slide gate. The laboratory also added painting of walls, new ceiling and some counter to accommodate the muffle furnace. A third PRC feed location was added. Equipment and Scada allowances were added for rebuild issues and additional monitoring. New baffles were added to the final clarifiers. The engineer’s memo is attached.

DECISION

Staff recommends the Council award the contract to August Winters and Sons, Inc, 2323 North Roemer Road, Appleton, WI 54911 with a bid of $815,000.00. The funds for this project are coming from the Wastewater Maintenance account with total project costs of approximately $907,000.00. 

The Public Works Board is has recommended awarding the bid to August Winters and Sons, Inc, 2323 North Roemer Road, Appleton, WI 54911for WWTP Contract 1-2013, Wastewater Treatment Plant Improvement Project in the amount of $815,000.00.

The motion authorizes the City Manager to take such actions as required to award the contract to August Winters and Sons, Inc, 2323 North Roemer Road, Appleton, WI 54911. The Engineer’s recommendation and plan set are included in the packet. The preliminary bid tabulation is included in the packet.

Thursday, April 11, 2013

Two Less Substations

INTRODUCTION

The purpose of this motion is to have the Council consider awarding a contract for purchase of equipment and materials that would replace the Downtown electric substation behind the Parks and Recreation Building on Campus Street. The Work includes miscellaneous transformers, switchgear, materials and line upgrades at various locations in the system.

The City of Lake Mills received sealed bids for the electric equipment and materials at 1 p.m., local time, March 27, 2013 at City Hall.
The bids were opened and there were several low bidders with a total bid of $413,615.81. The low bidder provided a 5% bond as required.

This motion allows Lake Mills Light and Water to purchase equipment and materials to begin the process of removing the Downtown and Shorewood Hills substations as budget resources are developed. The transformers will provide additional capacity and flexibility to manage load growth and improve reliability on the west side of the electric system. The engineer’s memo is included in the packet.

BACKGROUND

Forster Engineering has recommended several system upgrades that eliminate two substations from the electric system. The substations are at the substation located in the Downtown behind the Parks and Recreation Building and the other is the Shorewood Hills substation located at the intersection of CTH “V” and Shorewood Hills Road. Three of the transformers will be placed at locations on the west side of the City and one will be located on the west side of the lake. The transformers proposed to be located in the City will have one on Catlin near the High School, one near the Municipal Building and one on Church Street near the Old Middle School Gym site. The one on the west side of the lake is proposed to be near the west edge of Shorewood Meadows Subdivision.
The proposed improvement will loop the electric system on the west side of the lake which improves reliability addresses the Light and Water’s emerging energy needs.

DECISION

Staff recommends the Council accept the bids listed in the motion with a total bid amount from all supplies of $413,615.81. The funds for this project are coming from the Electric Utility Fund account with total project costs of approximately $450,000.00. 

The Public Works Board is has recommended accepting the bids listed in the motion for electric equipment and materials in the amount of $413,615.81.

The motion authorizes the City Manager to the bids of the lowest responsible bidders and purchase the equipment and materials. The Engineer’s recommendation and memos are included in the packet. The bid tabulation is included in the packet.

Friday, April 5, 2013

RLF

The City’s Revolving Loan Fund (RLF) is a flexible source of loan funds for commercial and industrial projects. The purpose is to encourage the creation of quality jobs and to increase the tax base.

The City of Lake Mills has capitalized the Revolving Loan Fund (RLF) with money from the federal/state Community Development Block Grant (CDBG) program. The RLF provides gap financing in the form of loans to businesses when private financial institutions won’t cover the entire amount needed for the project. Also, this program requires a commitment to create jobs within the city limits.

The City lends the funds to businesses for start-up, retention, and expansion projects through the grant funding. Funding levels depend on the number of jobs to be created or retained.

The former Department of Commerce (now Wisconsin Economic Development Corporation) launched an initiative in 2005 to assist communities with maximizing regional business development. The goal was to promote more effective economic growth and vitality and find creative and collaborative ways to work more efficiently through consolidating the individual Revolving Loan Funds (RLF) into Regional Non Profits (RNP). 

Jefferson County communities resisted the regional nonprofit concept and all RLF cities and the county were notified in November of 2012 to update their RLF policies to meet HUD requirements as interpreted by WEDC. WEDC notification stated that the CDBG program for RLFs would now require low to moderate income standards, loan balance availability and anti-pirating requirements.

The Finance Director and the Economic Development Committee have reviewed the policy and recommended the Council approve the new policy.

Wednesday, April 3, 2013

Commons Street Lights

The specific light fixtures we have are no longer manufactured and access to replacement/repair parts is inadequate. An LED retrofit kit and newly designed globe have been developed and is available at an approximate cost of $700 to $800 per light. However, the fixtures with these changes are still not dark sky compliant.

The existing decorative streetlights in Commons Park and at the city Municipal Building are King Luminaire K124 (old version). They are 120 VAC, 70 watt high pressure sodium fixtures with a plastic globe mounted on 18’ decorative fiberglass poles (an example is shown below). The lights are not dark sky compliant.

Tuesday, April 2, 2013

Just What I Wanted to Know

Bridge: The structure generally consist of a deck or superstructure supported on two abutments and often includes intermediate piers.

Culvert: A structure which is usually covered with embankment and is composed of structural material around the entire perimeter, although some are supported on spread footings with the channel bed serving as the bottom of the culvert.

Here are two types of crossings: bridges and culverts, from a design standpoint, the defining feature of each is how it will perform during expected flows. A bridge allows passage over a body of water without the travel surface becoming subject to the forces of the moving water. Culverts allow flows to pass from one side to the other ranging from a trickle in the bottom of the pipe to both ends being fully submerged. In the most extreme rainfall or runoff events, the excess water that the culvert can’t carry might cross the roadbed itself.