Topeka Drive Final Report

The purpose of authorizing LM Contract 1-2009 was to have the City Council direct the Manager to award the job to the lowest responsible bidder for the N. Topeka Drive Project. There where seven bids received at the March bid letting. The Manager recommended that Council direct the Manager to sign the contract with LMS Construction. The Manager recommended awarding the alternate bid as because of the amount of the base bid.

Prior Council Action:
• In August of 2008, staff received approval from Public Works Board to authorize staff to present a Capital Budget Plan with the N. Topeka Drive Project scheduled for completion in 2009.
• In November of 2008, City Council approved a budget with the N. Topeka Drive Project.
• In November of 2008, City Manager determined to bid 100% of the project work rather than exclude the standard city portion of the work from the contract.
• On March 17, 2009, the City Council reviewed the proposed bids for the project and voted to approve awarding the bid for contract 1-2009, N. Topeka Drive Project to LMS Construction for $613.669.52.

Summary:
• In December of 2008, staff discussed and proposed a planning process and schedule for options for completing the project with the Manager.
• By January of 2009, information was being gathered on material prices, intergovernmental contracting, contract modification and legal issues.
• Based on this information and discussion with residents the storm sewer design was substantial modified from the original budget amount.
• By February of 2009, the bid documents were complete and ready to be advertised for the construction of storm sewer, curb & gutter, water main, sidewalk, road base and pavement for N. Topeka Drive Project.
• LMS Construction did some minor sanitary sewer work in April of 2009.
• They started the water main construction in April of 2009 and completed the work by the end of April.
• They then began storm sewer construction, pavement and base removal in May and completed this phase by the end of May and started the storm sewer installation. There were some work delays because of natural gas main installation, power line replacement, telephone line replacement and cable TV line replacement.
• They completed the storm sewer work by mid June and began installing the new base and completed related work by July 4th.
• Yeske Construction laid the new curb and gutter and then we waited weeks for the concrete to cure.
• The B.R. Amon laid the base course by July 30th and laid the surface course on by August 7th.
• The special assessment sidewalks were completed by the end of August.
• LMS Construction completed landscaping for this year by August 30th.
The project was substantially completed in a timely matter and this project was completed for $591,431.90 which was $22,237.62 less than the Contractor’s unit bid contract.