Road Report 3

The reason the Council authorized LM Contract 2-2010 was to award the job to the lowest responsible bidder for the reconstruction of street, stormwater, water main, lead water services and sanitary sewer improvements on Ferry Drive. There were five bids received at the April bid. The Manager recommended that Council direct the Manager to sign the contract with Forest Landscaping & Construction.

Prior Council Action:
In January of 2009, staff discussed and proposed a planning process and schedule for completing the Stony Road/Plainview Terrace project with the Manager.
By May of 2009, information was being gathered on material prices, utility conditions, project scope, contracts and legal issues.
Based on information and discussion in June and July with the Public Works Board and Council, a project option was to pulverize and overlay Ferry Drive contingent on utility conditions.
In July and August of 2009, staff and the Public Works Board discussed the Capital Improvement Plan and discussed delaying the Stony Road/Plainview Terrace for one year.
In August staff received approval from the Public Works Board to present a Capital Budget Plan to the Council with the Ferry Drive Project which included street, storm sewer and sanitary sewer improvements for completion in 2010.
In September of 2009, the City agreed to a Consent Order from the DNR to replace a minimum of three lead water services annually.
In November of 2009, City Council approved a budget that included the Ferry Drive Project with street, lead water services and sanitary sewer improvements.
On May 4, 2010, the City Council reviewed the proposed bids for the project and voted to approve awarding the bid for contract 2-2010, Ferry Drive Project to Forest Landscaping & Construction for $408.617.50.

Summary:
On September 10th of 2009, the City proposed adding lead water services to the Ferry Drive Project to comply with a DNR Consent Order.
The base geographic data for the project was collected by January of 2010 and staff was starting to prepare designs, notify utilities and apply for permits.
Preliminary construction plans and designs were being reviewed by staff at the beginning of February.
The schedule for bidding and construction was prepared and reviewed at the beginning of March. The schedule plan to advertise the bid on April 15 and 22, open bids on April 29, award the bid on May 4 and complete the project on September 1.
The Engineer’s Construction Cost Opinion submitted on March 11, 2010 was $501,612.65.
On March 29th, 2010 the condition of the water main was re-evaluated for portions of N. Ferry Drive and it was determined that the four inch lead joint main would not tolerate the compaction of the material around the sanitary sewer line and for the street base. The main was older then originally anticipated and placing new asphalt over a main of this age was considered uneconomical and staff recommended the main be replaced. The estimated additional cost was $131,200.
On April 7, staff discussed adding Mill Pond channel bridge repairs to the project. The cost was estimated to be between $5,000 and $10,000. Staff determined to bid this in street maintenance.
The bid documents were completed and ready to be advertised on April 15th and 22nd for the construction of storm sewer, water main, lead service lines, spot curb and gutter, spot sidewalk, road base and pavement for Ferry Drive Project.
The Engineer applied to DWD for a White Sheet determination and received the White Sheet on April 12, 2010.
The Engineer applied to DNR for a water main extension permit and received the permit on April 26, 2010.
On April 28, 2010, the City received the WPDES Storm Water Runoff Permit.
The bids were opened at 1:00 pm on April 29 and Forest Landscaping and Construction was the low bidder.
April 30th, the Engineer notified the City Manager and Forest Landscaping and Construction that they recommended awarding the contract to Forest Landscaping and Construction as the low qualified bidder for the project.
The Council awarded the contract at their May 4, 2010 meeting to Forest Landscaping and Construction for $408.617.50.
The contract was delivered to the appropriate parties by the engineer and executed on May 25th.
The rip-rap permit along the Mill Pond channel was received on May 27th.
The pre-con meeting was held on June 23rd at the Municipal Building. Forest Landscaping and Construction presented a work scheduled that started on July 8th and completed the project on August 30th.
Forest Landscaping and Construction started sanitary construction in July 12th of 2010.
On July 19th, there were five items to be considered as change orders. There were seven rather than two lead water services within the parameters of the project as originally set in the contract. The cost to replace the additional lead water services was estimated to be $6,000. The concrete over the slope at the Mill Pond channel was more extensive than originally anticipated. The additional cost was $950. A low area behind the sidewalk in Bartel’s Beach Park would not drain without either additional grading or a storm inlet. The decision was to install pipe with a boot connection into a new inlet for $300. It was determined that lowering the grades by six inches would match park grades better. No additional cost. The contractor asked for three additional days on the contract.
On August 5th, WE Energies requested and received a permit to upgrade gas lines in the area before the Contractor completed pavement work.
By August 5th, it was discovered that an additional section of 4 inch lead joint water main existed between Tower Drive and Campus Street. A determination was made to stay consistent with the original reason for adding water main to the project and the change was approved. The additional water main was estimated to cost $49,000. A work change order was issued for all changes in the contract on August 12th that added $65,539.92 to the original contract.
On October 1st, BR Amon completed asphalt paving on the entire project.
The final payment request was received on November 1 for a total contract amount of $460,625.08. The costs were $91,000 for sanitary sewer, $142,000 for water, $28,500 for storm sewer and $199,000 for streets.
The final sanitary sewer project installed eight sanitary manholes, 889 lf of eight inch sanitary sewer, 314 lf of six inch sanitary sewer, and related appurtenances and materials. The water main project installed 1272 lf of eight inch water main, 101.5 lf of six inch water main, 13 eight inch water valves, 3 six inch water valves, 2 fire hydrants and 379 lf of copper water service and related appurtenances. The street improvements were 3,100 sy of ¾” base course, 3,100 sy of 3” base course, 6,960 sy of 2” asphalt binder, 6,960 sy of 1 ½” asphalt surface, 2,972 lf of thirty inch curb and gutter, 211 lf of valley gutter, 294 sf of six inch concrete driveway, 1,201 sf of six inch concrete sidewalk and 2,955 sf of four inch concrete sidewalk. The storm water improvements were 10 inlets, 180 lf of twelve inch RCP, 2 - twelve inch apron endwalls, 84 lf of six inch PVC lateral, 1 – five foot storm sewer manhole and casting, 22 lf of 15” RCP, 17 lf of 18” RCP and 16 lf of 24x38 HERCP elliptical pipe.

The project was substantially completed in a timely matter and this project was completed for $460,625.08 which was $52,007.58 more than the Contractor’s original contract.