Road Report 4

The reason the Council authorized LM Contract 7-2010 was to award the job to the lowest responsible bidder for the reconstruction of the sanitary sewer, storm water, water main, sidewalk and pavement in the alleyway between Lake, Water and Main Streets. There where seven bids received at the September bid letting for the Alleyway Project. The Engineer reviewed the bids and recommended to the Manager that Council direct the Manager to sign the contract with Krause Excavating, Inc. of Markesan, WI.

Prior Council Action:
In January of 2009, staff discussed and proposed a planning process and schedule for completing the Stony Road/Plainview Terrace project with the Manager.
By May of 2009, information was being gathered on material prices, utility conditions, project scope, contracts and legal issues.
Based on information and discussion in June and July with the Public Works Board and Council, a project option was to rebuild the utilities and pavement in the alley north of Water Street, east of Main Street and south of Lake Street.
In July and August of 2009, staff and the Public Works Board discussed the Capital Improvement Plan and discussed delaying the Stony Road/Plainview Terrace for one year.
In August staff received approval from the Public Works Board to present a Capital Budget Plan to the Council with the Alleyway Project which included pavement, sidewalk, storm sewer, water and sanitary sewer improvements for completion in 2010.
In November of 2009, City Council approved a budget that included the Alleyway Project with street, storm, water and sanitary sewer improvements.
On September 21st. 2010, the City Council reviewed the proposed bids for the project and voted to approve awarding the bid for contract 7-2010, Alleyway Project to Krause Excavating, Inc. for $247.926.05.

Summary:
In September of 2000, city staff reviewed the issues in the alleyway related to a possible maintenance pavement project. The conditions surrounding the work, particularly the grades of the alley off the Main Street annex, made the paving project difficult. There was no public demand for the project.
In July of 2004, city staff reviewed the issues in the alleyway related to a possible rebuild project. The key to the project would have been the vacation of the alleyway coming off the Main Street annex. The vacation and related grade and utility issues resulted in the project not being recommended by staff. There was no public demand for the project.
In March of 2009, The Main Street Program presented a plan where the property owners along the alley would make upgrades to their property and the city would make alleyway improvements. The Main Street Program showed the portion of the alley coming off the Main Street annex as an alley with steps. The issues in the alleyway related to grade and utility issues were significantly reduced by this proposal. The city staff met with members of the Main Street Program and based on this meeting recommended the project for inclusion in the 2010 Capital Improvement Plan.
After the budget was approved in November of 2009, staff began gathering information on material prices, utility conditions, project scope, contracts and legal issues.
On February 18th, staff met with property owners in the area to discuss potential city improvements and possible property owner improvements. The most important issues for the city were sump pump and downspout connections to the storm sewer and grades along buildings abutting the alley.
The schedule for bidding and construction was prepared and reviewed at the beginning of March. The schedule plan to advertise the bid on June 10th and 17th, open bids on June 25th, award the bid at the July 26th Council meeting and complete the project by October 1st.
The base geographic data for the project was collected by March of 2010 and staff started preparing designs, notifying utilities and applying for permits.
Based geographic data and utility information, substantial stormwater and sanitary sewer design issues required an adjustment to the schedule for bidding and construction. By June 15th, the new stormwater designs were completed and reviewed.
The engineer prepared and submitted the stormwater permit on June 15, 2010 for review by the DNR and Corp of Engineers. The DNR acknowledged the application on June 21st.
On June 29th, the city received comments from the Corp of Engineers asking for more information. On July 1st, the engineer submitted the requested information.
On June 29th, the engineer requested and received permission to hydro-excavate the area to provide additional information on buried power and fiber line along Water Street.
The engineer issued a construction cost opinion for the Alleyway Project on July 30th of $242,324.50.
Krause Excavating completed some exploratory digging on August 5th to generate additional information on the depth and location of the sanitary sewer line.
On August 10th, the concept drawings and cost estimates for the new alley sanitary sewer were reviewed by staff.
On August 11th, the city received the stormwater permit from the Corp of Engineers.
The bid documents were completed on August 16th and ready to be advertised as scheduled to meet the September bid date for the construction of the Alleyway Project which included pavement, sidewalk, storm sewer, water and sanitary sewer improvements.
The city received the DNR permit for water main extension on August 18th.
On August 19th, the engineer informed the city manager that the new sanitary sewer designs may require several property owners install private grinder pumps. The city manager researched the issue and requested the issue be on the September 7th agenda.
The city received the white sheet for the Alleyway Project on August 24th.
The city manager copied the Main Street manager with a copy of the grinder pump letter on August 31st with Council information.
The engineer issued a revised construction cost opinion for the Alleyway Project on August 30th of $258,324.50.
The bids for the Alleyway Project were opened at 1:00 pm on September 2nd and Krause Excavating was the apparent low bidder.
The Council reviewed the grinder pump issue at their September 7th meeting and approved Motion 10-9-1-3 authorizing 50% grants for private sanitary sewer connections requiring grinder pumps.
September 8th, the Engineer notified the City Manager and Krause Excavating that they recommended awarding the contract to Krause Excavating as the low qualified bidder for the project.
The city received the stormwater permit from the DNR on September 17, 2010.
The Council had the Contract 7-2010 award on the agenda at their September 21, 2010 meeting, but opposition from property owners to the grinder pump proposal caused the Council to delay the award until after a special Council meeting on September 27th to discuss alternate construction options.
The Council held a special meeting on September 27th to review the grinder pump issue with the engineer, staff and the property owners. After reviewing the issue, the Council awarded the contract to Krause Excavating for $247.926.05. The Council also voted to modify the grinder pump grant program.
On September 28th, Krause Excavating was notified that the contract had been awarded to their company.
The pre-con meeting was held on October 1st at the Municipal Building. Krause Excavating did not present a written work scheduled, but presented an oral discussion of a modified timeline based on the late contract award.
The contract was executed on October 8th.
Krause Excavating started mobilizing on October 8th of 2010.
On October 11th, Krause Excavating began construction on the storm sewer at Rock Creek east of the Municipal Building.
On October 12th, the Arts Alliance contacted staff regarding the construction of an archway over the stairs at the Main Street annex. The project had been designed for a potential archway in that location. Assumed post locations were identified by the routing of the electrical conduit on the bid drawings. The Arts Alliance wanted to know if stamped concrete was an option for the sidewalk near the archway and staff responded that it was and noted the additional cost.
On October 13th, Krause Excavating found that the existing phone conduit was in conflict with the grade of the storm sewer. The storm sewer was at minimum grade and could not be adjusted up or down. The phone conduit was exposed and raised to allow for passage of the storm sewer.
On October 18th, City Staff, Frontier Representatives, Strand, and Krause Excavating met to discuss the storm crossing of the existing telephone duct package. The preferred option was to expose additional PVC ducting and stretch the top and bottom layers enough to allow the elliptical concrete storm pipe to pass through.
On October 20th, Krause Excavating successfully stretched the telephone ducting and installed the new concrete storm pipe through towards the municipal parking lot.
On October 27th, Krause Excavating completed the water main installation.
On November 2nd, Krause Excavating completed the new water lateral installations.
On November 9th, Krause Excavating completed the storm sewer main work on this project.
On November 16th, BR Amon completed asphalt binder and surface for Water Street, the municipal parking lot, and the north-south alley.
On November 17th, Krause Excavating began work on the east-west ally sanitary sewer, starting with a new manhole at Ford Court.
On November 23rd, S&S Plumbing completed their work inside 132 East Lake Street to reroute their sanitary sewer lateral higher through the foundation to allow it to flow by gravity to the new sanitary sewer in the alleyway. This is the only property that required rerouting of their sanitary sewer to make gravity sewer service work.
On November 24th, Krause Excavating completed the sanitary sewer main work on the east-west alley. Krause Excavating was able to determine that no private pump equipment would be needed to make the private sanitary sewer laterals work. All laterals will flow by gravity to the new sanitary sewer main.
On November 29th, Krause Excavating placed City-owned millings on the east-west alley trench areas, as well as Ford Court and the Main Street annex. Krause Excavating then demobilized from the site.
Krause Excavating is expected to return to complete the site work in the spring of 2011. The completion date for this project is May 20, 2011.
The project has to date installed 4 sanitary manholes, 410 lf of eight inch sanitary sewer, 284 lf of six inch sanitary sewer laterals, and related appurtenances and materials. The water main project installed 182 lf of eight inch water main, 19 lf of six inch water main, 1 eight inch water valve, 1 flush hydrant and 46 lf of copper water service and related appurtenances. The street improvements were 780 sy of ¾” base course, 780 sy of three inch base course, 780 sy of two inch asphalt binder, 780 sy of 1 ½” asphalt surface, 136 lf of thirty inch curb and gutter, 150 lf of twenty four inch curb and gutter, 261 sf of six inch concrete driveway, 264 sf of six inch concrete sidewalk and 429 sf of four inch concrete sidewalk. The storm water improvements were 6 inlets, 274 lf of twenty four inch RCP, 163 lf of eighteen inch RCP, 177 lf of twelve inch RCP, 16 lf of 14x23 HERCP elliptical pipe, 1 – twenty four inch apron endwall, 427 lf of six inch PVC lateral, 47 lf of six inch PVC drain tile, 4 –four foot storm sewer manhole and casting.
The project is expected to be completed in a timely matter and this project is on track to be completed within the Contractor’s original contract.