Budget Category 2

AGENCY: General Government

DEPARTMENT: General Administration

SUBAGENCY: Clerk - Records

DEPARTMENT HEAD: Elizabeth Milbrath, WCMC

FISCAL YEAR: January 1, 2014 - December 31, 2014

PURPOSE: The City’s goal is to produce, maintain and preserve all required City related documents in accordance with State Statutes and City Codes.

RESPONSIBILITIES: This budget provides the City Clerk’s Office with the resources to produce, maintain and preserve city records. This allows the Clerk’s Office to serve the residents, elected officials and employees of the City by being able to meet their relevant information needs

The Clerk is responsible for documenting an account of all meetings of the City Council, various committees and board meetings. The Clerk’s Office will provide research of filed documents as required. The Clerk is responsible for the timely presentation of enacted legislation and for obtaining the necessary signatures when enacted. The Clerk is responsible for handling public records requests.

The Clerk is responsible for cataloging and filing city records. The Clerk serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to contracts, easements, deeds, bonds or other documents requiring city certification.

The Clerk administers the issuance of municipal licenses; including business, beer, liquor, bartenders’, cigarette, mobile home, various regulatory licenses as assigned; attests cemetery deeds; and issues tax status letters, etc., in accordance with applicable city ordinances and other regulations.

The Clerk delivers minutes, agendas, and information packets to Council and ensures agendas are properly noticed; prepares and distributes all confidential materials. The Clerk is responsible for publishing printed minutes, public hearing notices, and adopted ordinances.

STAFF: City Clerk
              Deputy City Clerk