Campus Road Report

The purpose of authorizing LM Contract 2-2012 was to have the City Council direct the Manager to award the job to the lowest responsible bidder for the Campus Street Project. There where six bids received at the August bid letting. The Manager recommended that Council direct the Manager to sign the contract with B. R. Amon & Sons, Inc of Cambridge, WI.

Prior Council Action:

• In July of 2010, staff prepared a memo for the Public Works Board to present new street projects for Capital Improvement Plan that listed Campus as one of the top priorities.
• In November of 2011, the Public Works Board determined that Campus Street would be a maintenance priority in 2012.
• In November of 2011, City Council approved a budget with the maintenance funds adequate to complete the Campus Street Project.
• In May of 2012, staff prepared a memo for the Public Works Board indicating that the Campus Street Plans included storm sewer, street base, pavement, sidewalk and curb and gutter improvements.
• On August 7, 2012, the City Council reviewed the proposed bids for the project and voted to approve awarding the contract 2-2012, Campus Street Project to B. R. Amon & Sons, Inc of Cambridge, WI for $98,023.35.

Summary:

• In May of 2012, the City Manager authorized the engineer to prepare the construction documents needed to bid the project. The engineer worked with staff on design issues and city crew utilization.
• In July, the City Manager sent the LMASD a set of preliminary plans for the Campus Street Project and provided a potential timeline. The project was advertised on July 19^th and 26^th. The DNR asked for more storm water information on the 30^th and the engineer responded with the appropriate information.
• In August, the bid opening was held on the 2^nd. B. R. Amon & Sons, Inc of Cambridge, WI bid of $98,023.35 was the lowest qualified bid. There were six bidders. The DNR notified the engineer on August 6^th that the city would need to modify the storm water plans. The City Council awarded the bid to B. R. Amon & Sons, Inc of Cambridge, WI for $98,023.35.00 contingent on specific storm water improvements and authorized the City Manager to sign the agreement. The DNR approved the city’s proposal for a modified storm water plan consistent with the Council’s direction.
• The WPDES permit for Construction Site Storm Water Runoff was issued on August 14^th. The contract documents were effective on August 23^rd.
• On September 4^th, a pre-construction meeting was held. The contractor started pavement removal on the 10^th and then started installed the storm sewer on the 19^th. City crews removed the sidewalk and curb and gutter starting on the 12^th. Rennhack started pouring the curb and gutter on the 20^th. B. R. Amon finished paving Campus Street and the parking area October 3^rd.
• The City worked with Bruce Johnson on upgrading the private storm sewer on his property.
• The first Pay Request was submitted to the City on November 11^th $93,079.35.  This had a 2% retainage remaining for punch list items and a net deduct of $3,044.42.

The project was substantially completed in a timely matter and this project is expected to be completed for $94,978.93 which is below the Contractor’s unit bid contract.