Stony/Plainview Road Project

The purpose of authorizing LM Contract 1-2012 was to have the City Council direct the Manager to award the job to the lowest responsible bidder for the Stony Road/Plainview Terrace Project. There where eleven bids received at the March bid letting. The Manager recommended that Council direct the Manager to sign the contract with R & K and Sons Construction LLC of Evansville, WI. 

Prior Council Action:

In August of 2011, staff received approval from the Public Works Board to present a Capital Budget Plan with the Stony Road/Plainview Terrace Project scheduled for completion in 2012.

In November of 2011, the Public Works Board held the informal hearing on the Sidewalk Special Assessment Project and recommended the Council install the 2,610 lf of sidewalk.

In November of 2011, City Council approved a budget with the Stony Road/Plainview Terrace Project.

On April 3, 2012, the City Council reviewed the proposed bids for the project and voted to approve awarding the contract 1-2012, Stony Road/Plainview Terrace Project to R & K and Sons Construction, LLC for $347,792.00. 

Summary:

In September of 2011, the City Manager authorized the engineer to prepare the design work and estimate of assessments needed for the informal hearing at the Public Works Board.

In October, the City Manager authorized the survey of Stony Road and Planview Terrace.

In December, the staff discussed information was being gathered on material prices, intergovernmental contracting, contract modification and legal issues. The Task Order was signed and a preliminary schedule of events proposed.

In January of 2012, information was being finalized for the February 21st Public Hearing. Staff met with the engineer to determine design features of the storm sewer, fire hydrants, sanitary sewer manholes, sidewalk location, street cross slopes, street typical section, scope of city crew work and bid schedule.

In February, staff and the engineer met to discuss unique elements of the design for possible revisions. The estimated sidewalk assessments were finalized and resident information letters prepared. The staff held a final review of plan specifications. The City Council approved Resolution 12-11, Final Resolution Levying Assessments Stony Road/Plainview Terrace.

In March, the bid documents were complete and ready to be advertised for the construction of storm sewer, curb & gutter, water main, sidewalk, road base and pavement for the Stony Road/Plainview Terrace Project. The bid opening was held March 15th. R & K and Sons Construction’s bid of $347,792.00 was the lowest qualified bid.
The WPDES permit for Construction Site Storm Water Runoff was issued on March 12th.

On April 3rd, the Council authorized the City Manager to sign the agreement 1-12012 with R & K and Sons Construction, LLC for $347,792.00. On May 9th, R & K and Sons Construction, LLC finally provided the proper insurance documents.

A pre-construction meeting was held on May 10th. The contractor started storm sewer work on Stony Road and then completed pavement removal, road gravel installation and poured concrete curb and gutter. The first Pay Request was submitted to the City on June 7th and Payne and Dolan started paving Stony on May 11th. Stony Road work was substantially complete by the end of May with seeding issues arising because of the dry weather.

The second pay request was received by the City on July 20th, this cover the storm sewer, pavement removal, curb and gutter, and paving. The contract call for project completion by July 31 and pay request covered about 70% of the work.

Payne and Dolan started the base paving work on August 2nd and completed the surface course on both Stony and Plainview the next day. The third pay request was received by the City on August 16th with only a 2% retainage remaining for punch list items. 

The project was substantially completed in a timely matter and this project was completed for $347,792.00 which was the Contractor’s unit bid contract.